Chugach School District Data Protection and Privacy Policy
Purpose: The Chugach School District (CSD) is committed to protecting the privacy and security of all personal and educational information. This policy outlines how the district collects, uses, protects, and retains data transmitted through district communication systems, including Zoom Phone texting.
Scope: This policy applies to all district employees, students, and authorized users who access or transmit information through district-managed systems.
1. Data Collection and Use
- Data is collected and used only for educational and operational purposes.
- Texting through district accounts must support legitimate school business or instruction.
- No data is used for marketing or shared for non-educational purposes.
2. Data Security and Retention
- Communications are protected by industry-standard encryption and stored on secure systems accessible only to authorized personnel.
- The district maintains safeguards to prevent unauthorized access or disclosure.
- Data is retained in accordance with district recordkeeping schedules and FERPA requirements, then securely deleted or archived.
- Data Sharing: The district does not sell or share personal data
- No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties
4. User Responsibilities
- Employees must use district-issued accounts for all professional communication.
- Personal devices or accounts should not be used for student contact.
- Users must maintain confidentiality, follow the Acceptable Use Policy, and report any suspected data breaches immediately.
- Rights and Compliance: Parents, guardians, and eligible students have the right to review and request corrections to educational records and will be notified in the event of any data breach.
CSD complies with FERPA, COPPA, and Alaska State privacy laws.
- Oversight: The Superintendent or designee oversees policy implementation, vendor compliance, and staff training. Violations may result in disciplinary action or loss of access.
Adopted: December 18, 2025